Entexia™ | Intelligent ecosystemThe heartbeat of your enterprise
🤝 Procurement & suppliers

Purchase order without paper or phone calls.

PO, receipt, and invoice — three-way matching automatic. No spam folder. No missed payments.

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💸
23 %
of spend bypasses the process (maverick spending) without procurement system (Hackett Group 2024)
📋
68 %
of companies have manual supplier approval without structured process (Ardent Partners 2023)
🚚
€1.800
avg cost of delivery delay without PO tracking (Aberdeen 2024)

From PO to payment

Automate the entire procurement cycle — without Excel and email chains.

Purchase orders with approval

Multi-level approval flow: clerk → manager → director. Automatic by PO value. Every change is logged.

Supplier management

Approved vendor list, rating, and order history review. Blocked suppliers can't be on a PO.

Three-way matching

Automatically compares PO, receipt document, and received invoice. Discrepancies flagged before payment.

Goods receipt

Partial and full receipt, automatic transfer to WMS inventory. QC notes on receipt. Mismatched quantities to queue.

Budget control

PO is compared to department budget before submission. Overspend requires additional approval.

Procurement analytics

Spend by supplier, category, and department. Identify maverick spending and negotiation opportunities.

Purchase order — three-way matching

NR-2025-0147 · Supplier Ltd.

Purchase Order NR-2025-0147✓ Approved
Office supplies100 kos280 €Match
Printer paper A420 šk.90 €Match
HP 305A toner4 kos152 €⚠ +1
Total excl. VAT522 €

Frequently asked questions

Does the procurement module work with existing suppliers in CRM?
Yes. Suppliers from CRM are automatically visible in the procurement module. There are two statuses: General Contact and Approved Vendor. Only approved ones are accessible for POs.
How does three-way matching work with partial receipts?
Entexia supports partial receipts. Each partial receipt is compared to the corresponding PO line. When all lines are closed, the invoice is automatically released for payment.
Does the module support POs in foreign currencies?
Yes. POs can be issued in EUR, USD, GBP, CHF, or any other currency. Exchange rate set manually or automatically from ECB. Payment is made in the original currency.
How are POs transferred to the Finance module?
When a received invoice matches and is approved, it's automatically transferred to the Finance module as an outstanding invoice. No manual entry. Payment term is transferred from the PO.
Does it support procurement categories (CAPEX/OPEX)?
Yes. Each PO line has a category (materials, services, investment). CAPEX POs require director approval regardless of amount.
What about recurring POs for rent or maintenance?
Support for automatic recurring POs is on the roadmap. Currently you can duplicate an existing PO with one click and change the date.

Connect with other modules

📦
Warehouse (WMS)
PO receipt → automatically into WMS inventory
💰
Finance
Approved invoice → directly to Finance for payment
💼
CRM & Sales
Suppliers are CRM contacts — one entry, two roles

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