Entexia™ | Intelligent ecosystemThe heartbeat of your enterprise
🚗 Travel & expenses

Travel order in 2 minutes. No Excel.

Order, mileage, per diems, and receipt scanning — all in the mobile app, integrated with payroll.

Try free for 7 days All modules
⏰
47 min
avg time to fill and approve a paper travel order (Aberdeen Group 2023)
💸
19 %
of expense claims contain errors or fraud in manual process (ACFE 2024)
📋
3.4h
weekly spent by HR/finance on processing travel expenses in Excel (Concur 2023)

From field to payroll in 3 clicks

Mobile app, OCR, and automatic calculations — no manual work.

Travel order with approval

Employee fills order (destination, purpose, transport, time). Manager approves with one click. Automatic notification.

Automatic mileage calculation

Enter destination → Google Maps calculates km. Rate: €0.43/km (SI), €0.40/km (HR). Automatic to payroll.

OCR receipt scanning

Photograph receipt with mobile app. OCR reads amount, date, and supplier. No manual entry.

Per diems by country

Automatic per diem calculation by FURS table (SI) and Regulation (HR). Table changes imported automatically.

Reports and analytics

Costs by employee, department, project, and destination. Month-over-month comparison. Excel export for accounting.

Payroll integration

Approved expenses go directly to payroll at month end. No manual transfer to XLS.

Travel order PN-2025-0089

Rok Mlakar — meeting Munich

Destination
München, DE
Purpose
Client meeting
Departure
2025-07-09 06:30
Return
2025-07-10 22:00
Mileage (SI→DE 680 km)€292.40
Per diem DE (2 days × €35)€70.00
Hotel (scanned receipt)€148.00
Total€510.40
✓ Approved — A. Novak→ added to payroll

Frequently asked questions

Does the program automatically calculate mileage based on the current FURS rate?
Yes. The rate (currently €0.43/km for SI) is built in and updated with every FURS Official Gazette change. No manual corrections — administrator is notified at every rate change.
How does OCR receipt scanning work in the field?
Employee photographs receipt in mobile app (iOS/Android). Cloud OCR reads: amount, currency, date, vendor name. In 3 seconds the receipt is added to expenses. Photo attached for audit.
Is it possible to set expense limits by type or employee?
Yes. Admin sets policies: max hotel/night amount, daily hospitality limit, required approval above €X. Every exceeded limit → automatically goes to superior for approval.
How are per diems integrated with tax reporting?
Per diem is tax-exempt up to the legally defined amount (€21.39 for SI). Entexia automatically separates: exempt portion → not income; excess → income in payroll. No manual calculation.
Does the module support multi-currency expenses (abroad)?
Yes. Employee enters amount in local currency (€, USD, HUF, CHF, etc.). Exchange rate from ECB on the day of expense. Report in EUR for accounting.
How fast is module onboarding?
Import employees (CSV/API), set approval chains and policies (max 2 hours). Employees learn the mobile app in 5 minutes — interface is similar to Revolut.

Connect with other modules

💰
Payroll
Approved expenses automatically in payroll
💼
Finance
Expenses → cost centers in accounting
👥
HR & People
Approval chain from HR org chart

Try the Travel & Expenses module free.

7 days, no commitment. Register in 5 minutes.

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